Do existing educators and students lose access to the Learning Ally Audiobook Solution at the end of the school year?
Most districts/schools freeze or pause their SIS-to-roster-provider data sync near the end of the school year and unfreeze or unpause the sync near the start of the new school year. At the end of the school year and over the summer, the frozen/paused data typically reflects the last semester’s educator and student data. With the data freeze, all existing educators and students will retain access over the summer (assuming a current contract is in place). New students or changes to an educator’s/student’s profile will not be reflected in the Educator Portal until the data is shared.
Note to district/school integration administrators: Please do not bulk unshare staff, educator and student data before, during or after the rollover as that will result in user accounts being deleted from the Learning Ally Educator Portal.
What if we want to incorporate Learning Ally into our Summer School program?
Please contact the Implementation Success Manager or School Success Coach for your account to request the addition of your summer school program. Once the summer school is enrolled in our Educator Portal, we will add the summer school to the integration and request that you share the data for the summer school (note: those integrated via ClassLink will need to share the summer school with us prior to Learning Ally adding the school to the integration). We are ready to support you during the summer and keep your students reading!
Note to district/school integration administrators: Depending on when the SIS data sync is “frozen,” you may need to upload custom data into the rostering provider (Clever, ClassLink).
We are adding a new school or merging two existing campuses for the new school year. How will my integration be impacted?
Please contact your Implementation Success Manager or School Success Coach as soon as you have information available about a new school or the merging of existing campuses. In order for the integration to recognize the change, Learning Ally will need to adjust the integration mapping and the “new” data will need to be added to the existing data sharing rules.
What happens when our (district/school) SIS rolls over for the new school year?
Districts or schools that are currently integrated with one of our rostering providers (Clever or ClassLink) run on a daily auto sync. With the auto rostering in place, updates to educators and students will happen daily (note: depending on the influx of data on any given day, there may be slight delays). If custom data sharing rules were set up for summer school, the district/school integration administrator will need to revert back to the regular school year data sharing rules.
Note to district/school integration administrators: Please notify Learning Ally ASAP if there is a change to the designated data manager linked to the integration. If you are not sure who is currently assigned as the data manager associated with your integration, please contact your Implementation Success Manager or School Success Coach. The unsharing of the data manager user will result in the daily auto sync being suspended until a new data manager is identified and associated with the integration.
Do I need to do anything in preparation for Learning Ally’s New School Year reset on August 1?
For integrated districts/schools, the New School Year reset will be a lot less manual!
- Educator and student information will automatically be updated during the daily automatic synchronizations (eg, student grade level, school association, etc.)
- Students will not move to “Needs Update” status
- Students already marked eligible will remain eligible
Best Practices–prior to the New School Year reset:
- Export student reading data so you have historical data of your student’s progress.
- Wait and assign books for next year after August 1
What to expect after the New School Year reset:
- Educators will need to customize their “My Students” list
- Reading data and books students are reading will appear after reading has occurred in the new school year
- Books assigned in the current school year will move to “Last School Year”
- “My Books” will reset to only show books educators assign in the new school year
- Educator bookshelf will reset to only show books you assign in the new school year.
- Any pending book requests from students will be cleared
- Approvals and denials of student book requests will also be cleared, since student/teacher relationships are reset